TERMS

I. Introduction and Organizer

These Terms and Conditions ("Terms") govern participation in BASA Awards, including registration, payment, submission, judging, awards, winner recognition and the purchase and delivery of trophies. BBSA Associates Limited ("BBSA") is the legal entity responsible for BASA Awards. In these Terms, the awards program, website and associated services are referred to collectively as "BASA Awards", "we", "us" or "our". By registering, paying an entry fee or submitting an entry, the Participant agrees to these Terms.

II. Definitions

Competition: the applicable BASA Awards competition or awards program.

Participant or Entrant: a person, business, organization or authorized representative that registers for or submits an entry to BASA Awards.

Website: www.basawards.com, through which BASA Awards information, registration and payment are made available.

Zealous: the partner awards-management platform, Zealous.co, through which award submissions and judging are administered.

Entry Materials: information, text, documents, photographs, videos, logos, links and other materials supplied in connection with an entry or nomination.

Judge: an independent expert appointed to evaluate entries in accordance with the BASA Awards judging process and Judges Terms.

III. Eligibility, Registration and Entry

Participants must satisfy the eligibility requirements published for the relevant BASA Awards category or competition. Where a category is restricted by country, business type, industry, size, period of achievement or another criterion, the Participant is responsible for ensuring that the entry satisfies that requirement. BASA Awards may reject or disqualify an entry that is ineligible or contains materially false, misleading, inaccurate or insufficient information.

Registration and payment are made through www.basawards.com. After registration and payment, submissions are completed through Zealous.co. An entry is not treated as valid for judging until the applicable entry fee has been paid and the required submission has been completed in accordance with the applicable competition instructions.

BASA Awards may take reasonable steps to verify an entrant's identity, employment, company status, location, affiliations, eligibility and material claims made in an entry. Failure to provide information reasonably requested for verification may result in an entry being rejected or disqualified.

IV. Entry Fees, Payments and No Refunds

Entry fees are those published on the BASA Awards website at the time of registration and must be paid before an entry is accepted for judging. ENTRY AND NOMINATION FEES ARE NON-REFUNDABLE ONCE PAID, including where an entrant withdraws, fails to complete or submit an entry, is disqualified, does not become a finalist or winner, disagrees with a judging decision, or where BASA Awards changes or merges a category in accordance with these Terms. This provision is subject to any mandatory right or remedy that cannot lawfully be excluded.

An entrant may request that an entry be deferred to the next edition of BASA Awards for a US$50 deferral fee, provided that the request is received before the end of the competition for the relevant year. Requests received after the competition has ended will not be accepted and no deferral will be granted. A deferral takes effect only once confirmed by BASA Awards.

V. Competition Communications

Participants are responsible for providing and maintaining accurate contact information and for monitoring communications from BASA Awards concerning entries, deadlines, judging, results, verification, trophies and other competition administration. Participants may unsubscribe from marketing communications, but BASA Awards may continue to send administrative or transactional communications necessary to administer an entry, purchase or participation.

VI. Entry Materials, Ownership and Permissions

Participants retain ownership of intellectual property rights they hold in their Entry Materials. By submitting Entry Materials, the Participant grants BASA Awards a worldwide, royalty-free, non-exclusive licence to store, reproduce, transmit, display and otherwise use the materials to the extent reasonably necessary to administer the competition, verify eligibility, conduct judging, communicate results, maintain records and exercise the promotional rights expressly described in these Terms.

The Participant represents that it owns the Entry Materials or has all permissions, licences and consents necessary to submit them and permit their use in accordance with these Terms. The Participant must not submit material that is unlawful, fraudulent, misleading, defamatory, infringing, abusive, sexually explicit or otherwise unlawful. BASA Awards may remove or disregard material that reasonably appears to breach these requirements and may disclose information where required by law.

VII. Judges and Judging

BASA Awards appoints independent experts with relevant industry or professional experience to evaluate entries. Judges are vetted within reason by BASA Awards and participate subject to a judge agreement, the BASA Awards Judges Terms and applicable confidentiality and judging obligations. The BASA Awards Judges Terms are available at https://www.basawards.com/pages/judges-terms.

Judges exercise independent professional judgment when assessing entries. Participation does not create any entitlement or expectation that an entrant will be shortlisted, selected as a finalist or declared a winner. Differences of opinion between an entrant and a judge, disagreement with a score, assessment or result, or the fact that an entrant does not win do not by themselves constitute an error, negligence or breach by BASA Awards.

To the fullest extent permitted by applicable law, BASA Awards is not responsible for an individual judge's scoring, assessment, opinion or judging decision, or for unauthorized acts, omissions or misuse of information by a judge outside the scope of the judge's authorized role or in breach of the judge agreement. Individual judges remain responsible for complying with their obligations. BASA Awards retains administrative authority over eligibility, category allocation, competition rules and the integrity of the judging process.

Any attempt to improperly influence, threaten, harass, bribe or abuse a judge or interfere with the judging process may result in immediate disqualification, withdrawal of an award and exclusion from future BASA Awards competitions, without refund.

VIII. Categories, Modifications and Final Decisions

BASA Awards may change, combine, divide or reallocate categories where reasonably necessary because of entry volumes, eligibility, judging integrity or other competition-administration requirements. Judges may recommend that an entry be considered in a different category, and BASA Awards may make the final administrative decision regarding category placement. Where practicable, affected Participants will be informed.

Judging outcomes, scores and award results are final, subject to BASA Awards' right to correct an administrative, eligibility or processing error. BASA Awards may revoke or amend a result where an entry is later found to be ineligible, fraudulent, materially misleading or otherwise in breach of these Terms.

IX. Winners and Publication

BASA Awards does not publish the full text of winning entries as a standard practice. BASA Awards may publish and promote a winner's name, business or organization name, location, website, award category, award level and photographs, images or logos supplied to BASA Awards.

By submitting company logos, photographs or other promotional images as part of an application or subsequently providing them to BASA Awards, the Participant grants BASA Awards a worldwide, royalty-free, non-exclusive licence to reproduce, publish, display, adapt for format and use those materials for commercial, promotional, advertising, publicity, editorial and awards-related purposes, including promoting BASA Awards, its competitions and recognized entrants. The Participant confirms that it has the rights and permissions necessary to grant this licence.

X. No Guarantee of Winning or Commercial Results

Entry into BASA Awards, nomination, finalist status, judging, winning or receipt of an award does not guarantee sales, revenue, profit, publicity, media coverage, customer acquisition, investment, reputation enhancement, commercial success or any other business or marketing result. Any promotional benefit associated with participation or winning depends on circumstances outside BASA Awards' control. Past winners, examples or promotional materials do not constitute a guarantee that another Participant will achieve the same or similar outcome.

XI. Atlanta Trophies

A physical Atlanta Trophy is optional and is not required for a winner to retain winner status. The current price is US$349 for a Gold, Silver or Bronze Atlanta Trophy, plus a small contribution toward shipping. BASA Awards reserves the right to change trophy and shipping prices for future orders before an order is placed.

BASA Awards has contracted Ithaca Art to produce, sell and deliver Atlanta Trophies on behalf of BASA Awards. Trophy orders may therefore be processed or fulfilled by Ithaca Art, trophies may be dispatched directly by Ithaca Art, and purchasers may receive an invoice, shipping documentation or other transaction-related communications directly from Ithaca Art. The appearance of Ithaca Art on an invoice, shipment or related documentation does not affect the recipient's status as a BASA Awards winner or the authenticity of the Atlanta Trophy.

XII. Trophy Shipping, Taxes and Import Duties

The purchaser is responsible for the applicable shipping contribution and for any customs duties, import taxes, clearance fees, brokerage charges or similar charges imposed when a trophy enters the destination country. BASA Awards does not add or collect destination-country import taxes, customs duties or similar import charges on the trophy purchase. By ordering a trophy, the purchaser acknowledges that such charges may arise and accepts responsibility for paying them directly to the relevant customs authority, carrier, broker or other collecting party where applicable.

Shipping times are estimates and may be affected by production schedules, carriers, customs procedures, border controls, local delivery conditions and other circumstances outside BASA Awards' reasonable control.

XIII. Trophy Orders - No Refunds

TROPHY PURCHASES ARE FINAL AND NON-REFUNDABLE. Each Atlanta Trophy is individually produced as a custom-made award for the relevant winner. Once a trophy order has been placed, it cannot be cancelled, returned or refunded for change of mind or any other reason, except where a refund, replacement or other remedy is required by applicable law and cannot lawfully be excluded. This does not affect the damaged-trophy procedure below.

XIV. Damaged Trophies

If a trophy arrives damaged, the purchaser must contact BASA Awards within 24 hours of delivery and provide clear photographs showing the external shipping box, internal packaging and the damage to the trophy. The purchaser must retain the trophy and all original packaging while the matter is investigated. BASA Awards or Ithaca Art may request additional photographs or information reasonably required to assess the damage and, where appropriate, make a claim with the relevant carrier. Failure to notify BASA Awards within 24 hours may affect our ability to investigate or make a carrier claim, subject always to any mandatory rights or remedies that cannot lawfully be excluded.

XV. Privacy and Data Processing

Personal information connected with registration, payment, entries, judging, communications, winner administration and trophy orders is handled in accordance with the BASA Awards Privacy Policy, available at https://www.basawards.com/pages/privacy-policy.

Payments are made through www.basawards.com, while submissions and judging are administered through our partner platform Zealous.co. BASA Awards also uses third-party services in connection with its operations, including, where applicable, BBSA-Marketing.com, IthacaGallery.com, Ithaca Art, HubSpot, Leadpages, Mailjet, Shopify, Zapier and Zealous.co. The handling of personal information by or through these services is addressed in the BASA Awards Privacy Policy.

XVI. Limitation of Liability

This section applies to the fullest extent permitted by applicable law. Nothing in these Terms excludes, restricts or limits any liability, statutory guarantee, consumer right or remedy that cannot lawfully be excluded, restricted or limited under applicable law, including applicable laws of the United States, Australia, Canada and the United Kingdom.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot lawfully be excluded or limited.

Subject to the preceding provisions and to the fullest extent permitted by applicable law, BASA Awards shall not be liable for loss, damage, cost, expense, delay or failure arising from circumstances outside its reasonable control; acts or omissions of a Participant, judge, supplier, carrier or other third party; inaccurate, incomplete, misleading or late information supplied by or on behalf of a Participant; failure by a Participant to comply with competition instructions; or the operation, interruption, modification, policies, decisions or technical failures of third-party platforms, systems or service providers.

For business Participants, and to the fullest extent permitted by applicable law, BASA Awards shall not be liable for indirect or consequential loss, loss of profit, revenue, sales, anticipated savings, contracts, business opportunity, goodwill or reputation, business interruption, or loss arising solely because an entry, nomination, competition, finalist position or award does not achieve an anticipated or desired commercial, promotional or reputational result.

BASA Awards shall not be liable merely because a Participant does not become a finalist or winner, receives a score or assessment with which it disagrees, or fails to obtain anticipated publicity, recognition, sales, revenue, customers, investment, business opportunities or other results. The absence of an anticipated or desired result does not by itself establish negligence, defective performance or breach by BASA Awards.

Where BASA Awards' performance depends on Zealous.co, Shopify, Ithaca Art, a payment facility, hosting provider, email provider, carrier or another independent third-party service, BASA Awards is not responsible for that third party's independent acts or omissions, outages, interruptions, restrictions, suspensions, policy changes, account decisions, technical failures or other matters outside BASA Awards' reasonable control, except to the extent BASA Awards itself has breached an obligation for which liability cannot lawfully be excluded.

XVII. Events Outside Our Reasonable Control

BASA Awards will not be responsible for delay, modification, postponement or failure to perform caused by circumstances outside its reasonable control, including natural disasters, severe weather, war, terrorism, civil disturbance, government action, epidemic or pandemic, labor disruption, transport interruption, carrier failure, technology failure, cyber incident, power or telecommunications failure, or failure of a material third-party platform or supplier. BASA Awards may take reasonable steps to modify competition administration where necessary, subject to mandatory rights that cannot lawfully be excluded.

XVIII. United States Participants

For Participants in the United States, these Terms apply subject to any mandatory federal or state law that applies to the Participant or transaction and cannot lawfully be waived or excluded. Any disclaimer, no-refund provision, limitation of liability or other contractual restriction in these Terms applies only to the maximum extent permitted by applicable law.

XIX. Australian Participants

For Participants in Australia, nothing in these Terms excludes, restricts or modifies any consumer guarantee, right or remedy under the Australian Consumer Law that cannot lawfully be excluded, restricted or modified. Where the Australian Consumer Law applies, the no-refund, trophy, judging and limitation-of-liability provisions operate only to the extent permitted by that law.

XX. Canadian Participants

For Participants in Canada, these Terms apply subject to any mandatory federal, provincial or territorial consumer protection or other law that applies to the Participant or transaction and cannot lawfully be excluded. Any no-refund provision, disclaimer or limitation of liability applies only to the extent permitted by applicable Canadian law.

XXI. United Kingdom Participants

For Participants in the United Kingdom, nothing in these Terms excludes or restricts statutory rights or remedies that cannot lawfully be excluded or restricted. Where mandatory consumer law applies, the no-refund, trophy, judging and limitation-of-liability provisions operate subject to those mandatory rights.

XXII. Failure to Comply and Disqualification

Failure to comply with these Terms, applicable eligibility requirements, submission instructions or reasonable verification requests may render an entry ineligible. BASA Awards may disqualify an entrant, remove an entry, revoke an award or prohibit future participation where appropriate, including for materially false or misleading information, fraud, attempts to influence judges, abuse or harassment, unlawful or infringing Entry Materials, or other material breaches of these Terms. Entry fees will not be refunded following disqualification, subject to mandatory rights that cannot lawfully be excluded.

XXIII. Changes to the Competition and These Terms

BASA Awards may update these Terms and may make reasonable changes to competition administration, categories, platforms, judging arrangements, deadlines, trophy arrangements or other operational matters. Material changes affecting an existing competition will be communicated where reasonably appropriate. Changes will not retrospectively remove a mandatory right that cannot lawfully be excluded.

XXIV. Governing Law and Jurisdiction

Subject to any mandatory law that applies to a Participant and cannot lawfully be excluded by contract, these Terms and any non-contractual obligations arising out of or in connection with them are governed by the laws of England and Wales. For business Participants, the courts of England and Wales will have jurisdiction in relation to disputes arising out of or in connection with these Terms, subject to any expressly agreed alternative provision. For Participants outside England and Wales, including in the United States, Australia and Canada, this section does not deprive a Participant of any mandatory consumer protection, forum or jurisdictional right that cannot lawfully be excluded.

XXV. Contact and Company Information

Questions concerning these Terms or BASA Awards may be sent to awards@basawards.com.

BBSA Associates Limited
207 Regent Street, 3rd Floor – Office 127, London W1B 3HH, United Kingdom
Email: awards@basawards.com

BASA Awards is a trademark registered in the United States of America and England and Wales.

Last updated: October 2026